1. Who we are
INT-TECH LIMITED runs the sites of Virtus Invicta at virtus-invicta.com: the house pages and War Anthems, Aerth Reclaimed, and ΒΙΒΛΟΣ ΤΑΚΤΙΚΗ. It is the controller of the personal data described here, under the UK General Data Protection Regulation, the Data Protection Act 2018 and, for visitors in the European Union, the EU General Data Protection Regulation. For anything about your data, write to virtus.invicta@inttech.co.uk.
Membership is one for every site, so a single set of your data serves them all.
2. What we collect
- Account details when you join: your email address, the name or nickname you give, and your password. Passwords are stored only in scrambled (hashed) form, so nobody, us included, can read them.
- Membership records: when you joined and last signed in, and your standing on each site (member, Game Master or Enhanced in Aerth Reclaimed, Enhanced in ΒΙΒΛΟΣ ΤΑΚΤΙΚΗ, or suspended).
- Messages you send us, and our replies.
- Technical data collected as you use the sites: your IP address, browser and device type, pages visited, and cookie identifiers. See the Cookie Policy.
We do not ask for special category data, such as health or beliefs, and we do not use your data for automated decisions that affect you.
3. Why we use it, and our legal basis
| Purpose | Legal basis |
|---|---|
| Creating and running your membership, signing you in on every site, giving access to what your membership opens (members’, Enhanced and Game Masters’ material) | Contract: to provide the membership you asked for |
| Keeping the sites secure, preventing abuse, and enforcing our terms | Legitimate interests: running a safe service |
| Answering your messages and requests, including requests for Enhanced access | Legitimate interests; or legal obligation, for requests about your rights |
| Playing music or videos through YouTube’s or Spotify’s player when you choose to | Your request: nothing is loaded until you press play |
| Keeping records we are required by law to keep | Legal obligation |
We do not sell your data, and we do not send you marketing. If we ever offer a newsletter, you will have to opt in to it.
4. Who we share it with
- Hostinger International Ltd, who host the sites, their database and their email for us, as our processor under their data processing agreement.
- YouTube (Google) and Spotify, only when you choose to play. Your browser then loads their player directly from them. They receive what any site you visit receives (your IP address, browser and device details, the page you are on), and they may set their own cookies. We do not give them your account details. They act as independent controllers under their own privacy policies: Google’s Privacy Policy for YouTube, and Spotify’s Privacy Policy.
- Professional advisers, such as accountants or lawyers, when needed.
- Authorities, when the law requires it.
5. International transfers
The sites and their data are hosted by Hostinger in the United Kingdom. Google (for YouTube) and Spotify may process data outside the UK and the European Economic Area. Such transfers are protected by adequacy regulations or decisions, or by standard contractual clauses with the UK addendum. You can ask us for details.
6. How long we keep it
- Account and membership data: while your membership is open. When you delete your membership (on the Your membership page, or by asking us), the account and its contact record are deleted from every site at once. If a technical fault delays this, it is completed automatically, and always within 30 days. We keep only what the law requires us to.
- Messages: up to 2 years after the matter is settled.
- Technical logs kept by our host: for a few weeks, for security.
7. Your rights
You have the right to:
- ask for a copy of your data;
- have it corrected;
- have it deleted;
- restrict or object to how we use it;
- receive it in a portable format;
- withdraw consent at any time, where we rely on consent.
Email virtus.invicta@inttech.co.uk. We will reply within one month. There is normally no charge.
If you are unhappy with how we handle your data, please tell us first. You also have the right to complain to the Information Commissioner’s Office (ico.org.uk, 0303 123 1113), or, in the EU, to the data protection authority where you live.
8. Age
Membership is for people aged 18 or over. We do not knowingly collect data from anyone younger, and we delete it if we find we have.
9. Security
The sites are served over an encrypted connection. Passwords are stored only in hashed form. Access to members’, Enhanced and Game Masters’ material is checked on the server for every page.
10. Changes
We will post any changes here and update the date above. If a change is significant, we will tell members.
